Job Title: Accounts Payable Clerk

Department: Finance/Accounting

Reports To: Accounts Payable Director

Job Summary:

The Accounts Payable clerk will be tasked with handling many aspects of the accounts payable process for the organization. This includes processing invoices, verifying financial data, preparing payments, and managing vendor relations. The ideal candidate will have a keen eye for detail, excellent organizational skills, and a deep understanding of accounting principles.

Key Responsibilities:

• Invoice Processing: Review and verify invoices and check requests. Sort, code, and match invoices to purchase orders or contracts. Enter invoices into the system for payment.
• Payment Management: Prepare and perform check runs, wire transfers, and ACH transactions. Monitor accounts to ensure payments are up to date.
• Vendor Management: Maintain vendor files, including obtaining W-9s, resolving invoice discrepancies, and responding to vendor inquiries.
• Reconciliation: Reconcile accounts payable transactions and prepare analysis of accounts. Monitor account balances, track expenses, and prepare monthly reports.
• Internal Controls: Ensure compliance with financial policies and procedures. Assist with month-end closing and ensure timely and accurate reporting.
• Audit Support: Provide supporting documentation for audits and participate in improving the accounts payable process.

Required Skills and Qualifications:

• Proven experience as an Accounts Payable Clerk, or clerk of a similar role.
• Proficiency in accounting software and databases, with a strong preference for candidates with experience in specific ERP systems.
• Excellent attention to detail and the ability to process a high volume of transactions
• Effective communication and interpersonal abilities for dealing with vendors and internal stakeholders.
• Knowledge of accounts payable principles, general ledger systems, and procedures.
• Ability to maintain confidentiality regarding financial information.

Physical and Environmental Conditions:

• Standard office environment, requiring considerable time spent working on a computer.
• May require extended hours during month-end or year-end closing periods.

Conclusion:

The Accounts Payable Clerk plays a crucial role in managing and protecting the financial health of the organization. By ensuring that all payments are made accurately and on time, they help maintain the company's reputation and financial stability. If you have a passion for finance and a meticulous eye for detail, a career as an Accounts Payable Clerk could be a rewarding path with a chance for growth within the department.